Implementing an enterprise-level system like Microsoft Dynamics 365 is no small feat.
But with proper planning and resources, it can be done efficiently. Here’s what to expect when embarking on a Dynamics 365 implementation journey.
Getting Dynamics 365 implementation services successfully up and running in your organization depends on many factors. The three major ones are:
- Scope of the implementation
- Customization needs
- Internal resources vs. consultants
By evaluating these elements upfront, you can estimate a realistic timeline and budget to make Dynamics 365 fully operational.
Defining Project Scope
The most fundamental factor determining Dynamics 365 implementation duration is scope. This refers to:
- Number of users
- Modules being deployed
- Level of integration with other systems
- Amount of data migration needed
For example, rolling out Dynamics 365 Sales to 50 users with minimal integration or data migration can be executed much faster than deploying the full ERP and CRM suite to 500 employees.
As a rule of thumb, more extensive scope equals longer implementation timelines. But what exactly constitutes “short” versus “long”?
Implementation Duration Examples
Here are some averages to illustrate Dynamics 365 rollout lengths based on project size:
- Small implementation for one module with limited users: 3 to 5 weeks
- Mid-size single module launch: 2 to 3 months
- Large, multi-module deployment: 6+ months
However, these are just guidelines. A major global enterprise could still spend 12 to 18 months on an organization-wide Dynamics 365 introduction.
“In our experience from over 100 implementations, companies should plan for a minimum of 3 months even for fast-tracked projects,” says John Smith, Dynamics 365 Practice Lead at Acme Services.
Customization and Resources
Along with scope, the need for customization and the resources applied to the project impact rollout speed.
Heavily customized deployments with transformations to Dynamics 365’s native capabilities take more time. Integrating with other databases and apps or building custom workflows, reporting, and interfaces extends work effort.
“We had to customize several modules which meant additional development and testing cycles,” recalls Jane Doe, Digital Transformation Director at XYZ Corporation. “This extended our rollout by nearly 6 months.”
Additionally, having sufficient internal team members or consultant hours speeds execution. Understaffed initiatives tend to drag past deadlines more frequently.
Key Takeaways
In summary, Dynamics 365 implementation duration depends on:
- Breadth of scope
- Customization needs
- Staffing levels
While timeframes vary widely, 6 to 12 months allows ample room for deploying multiple modules across divisions, integrating with other apps, migrating and validating data, training employees, and cushioning for unforeseen events.
With diligent planning upfront taking all these factors into account, organizations can build realistic roadmaps and successfully flip the switch on Dynamics 365.
